Property Administrator

Key Responsibilities:

• Use software systems such as Cherwell to open, update, and close job tickets.
• Create and manage snagging lists as required.
• Coordinate with maintenance staff for pre-arrival checks and ongoing services.
• Use Excel to organise and track services, meter readings, and maintenance updates.
• Liaise with contractors for reactive services and planned maintenance visits.
• Manage and update property-related documentation, including service records, supplier lists, and maintenance logs.
• Ensure all keys are managed securely, including signing in/out and safe storage.
• Create and manage a monthly maintenance rota during high seasons.
• Process and raise purchase orders and special payment requests using systems such as Proactis and DocuSign.
• Resolve queries related to quotations and invoices with contractors and suppliers.
• Maintain and update the asset register for property, plant, and vehicles.
• Oversee the filing system for property compliance certificates and project invoices.
• Review and process timesheets for authorisation.
• Provide cover for colleagues when they are out of the office.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• Experience: Proven experience in a similar administrative role.
• Proficient in payroll software and Microsoft Excel, Outlook, and Word.
• Full, Clean driving licence