Property Administrator (Permanent) PB

Key Responsibilities:

• Liasie with managers & supervisors on a daily basis reporting any issues that need resolving.
• Use software systems such as  Halo to open, update, and close job tickets.
• Manage snagging lists as required.
• Coordinate with maintenance staff for pre-arrival checks and ongoing services.
• Use Excel to organise and track services, meter readings, and maintenance updates.
• Liaise with contractors for reactive services and planned maintenance visits.
• Manage and update property-related documentation, including service records, supplier lists, and maintenance logs.
• Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept.
• Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign.
• Liaise with accounts department for all invoice processing as & when required.
• Purchasing of H&S clothing & materials etc as & when requested by property staff.
• Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system.
• Resolve queries related to quotations and invoices with contractors and suppliers.
• Maintain and update the asset register for property, plant, and vehicles.
• Oversee the filing system for property compliance certificates and project invoices.
• Create packing lists in Microsoft excel in order manage shipments.
• To distribute or contact the correct people as letters & parcels arrive throughout the day.
• Provide cover for colleagues when they are out of the office.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• Experience: Proven experience in a similar administrative role.
• Proficient in payroll software and Microsoft Excel, Outlook, and Word.
• Full, Clean driving licence