EHCP Coordinator 0249

Welcome to Aurora Foxes, a specialist college and training hotel for young people with learning disabilities, situated in the friendly seaside town of Minehead. Foxes is a very special place.

This is a unique opportunity to make a real difference to the lives of our young people in an operational hotel environment that supports our students to learn the skills, knowledge, and confidence they need to successfully shape their own future. Our aim is to equip our young adults with the life and hospitality skills to become work ready, life ready.

Your Role:

As our EHCP Coordinator, you will be primarily responsible for the administration, coordination, and facilitation of the college's Annual Review of Education Health & Care Plan process. In addition, you will acts as the first contact to customers by responding to external and internal written and telephone queries relating to EHCP processes.

The EHCP co-ordinator will ensure that the EHCP process is conducted accurately, timely and effectively across all provisions, in line with statutory and local requirements for reporting. This will include supporting in the co-ordination and attendance at EHCP review meetings. Throughout the process the EHCP Co-ordinator will be a point of contact for external agencies, staff, parents and carers who have EHCP process queries.

Key Duties:

• Coordinate the EHCP process, from initial report gathering through to submission of paperwork to local authorities.
• Arrange, facilitate, and administrate timely Annual Review meetings, including inviting attendees and distributing reports in accordance with statutory timescales, using the relevant paperwork.
• Ensure that the Annual Review meeting chair takes ownership of the Annual Review meeting and sets appropriate targets/amends EHCP outcomes as appropriate.
• Submit the Annual Review paperwork to the local authority, ensuring that the college's recommendations are supported by professional reports and that students/parents/carers are provided with advice and guidance, and are signposted to the relevant resources/services if a change of educational placement/provision is expected.
• Maintain an administrative overview of Annual Reviews on the relevant college system.
• Ensure that the relevant professional is invited to the meeting, in cases where the student is expected to progress into a new area, e.g., Apprenticeship, Supported Internships, Traineeships, Higher Education, Employment, Adult Social Care etc.
• Deliver/assist in the delivery of staff training relating to statutory processes linked with Education Health and care plans.

Successful candidate qualities:

• Educated to level 2 GCSE standards and/or relevant experience
• Grade 4/C GCSE English and Maths
• Experience in using IT
• Experience in reporting writing
• Experience in dealing in a professional capacity with a broad range of people
• Ability to communicate clearly and concisely at all levels
• Ability to be self-motivated, to reflect on own performance within a role and to identify areas of learning/improvement
• Ability to multi task whilst having exceptional attention to detaill
• Flexible approach to work and work area, working outside normal hours when reasonably required to do so
• Understanding of safeguarding
• Understanding of the benefits of equality, diversity and inclusion within society
• Understanding of the principles of Data Protection
• General Awareness of the Special Educational Needs and Disability Code of Practice 2015
• Knowledge of EHCP processes and procedures
• Accurate typing and minute taking skills
• Organisation skills and good time management
• Ability to manage own time to deal with multiple tasks.
• Able and willing to work as part of a team.

How to apply?

For candidates that haven't worked in this sector before please be aware that for regulatory reasons the application process is far more detailed and thorough compared to other sectors.

Please complete the online application form in full, including all employment and education details, and provide a personal statement that makes us keen to speak to you.

If you need any assistance or would like any more information, please contact Adele in the Aurora Group Recruitment Team at

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check.

The post is exempt from the Rehabilitation of Offenders Act 1974 and the Aurora Group is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

The Aurora Group is committed to safeguarding and promoting the welfare of the children and young adults in our care and is a disability confident and equal opportunities employer.

This advert could be taken down at any point in time without prior notice if the position is filled.

Please note that candidates that are shortlisted might be subject to an online search.