Administrator / Administration Assistant

Administrator / Administration Assistant

A fantastic opportunity for an Administrator / Administration Assistant to provide comprehensive administrative support within a friendly and supportive team in a busy Family Law department. This role focuses on diary management, case administration, document preparation and client liaison in a professional services environment.

If you’ve also worked in the following roles, we’d also like to hear from you: Legal Administrator, Legal Assistant, Office Assistant, Team Administrator, Case Administrator, Personal Assistant

If you’ve worked within a law firm or legal department then great. If not, but you have an eye for detail, work to a high level of accuracy using your own initiative, then this job could be for you and your chance to work as a Legal Assistant / PA, which is the official title for this position.

SALARY: £24,500 - £28,000 per annum

LOCATION: Stafford, Staffordshire, West Midlands (100% Office Based)

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 8:45am – 5:15pm, Monday to Friday

JOB OVERVIEW

We have a fantastic new job opportunity to join a friendly and supportive team, for an Administrator / Administration Assistant who will support Directors and fee earners within a specialist Family Law practice.

Working in a professional services environment, the Administrator / Administration Assistant will play a key role in administration, case management support, compliance and client care. You will proactively manage diaries, monitor court timetables and ensure key dates are recorded accurately.

As an Administrator / Administration Assistant you will liaise with clients, Counsel, experts and third parties, prepare documents and assist with Legal Aid processes including CCMS and billing support. This is a long-term, integral position within a close-knit team.

APPLY TODAY

Ready to make your next career move? Apply Now for our Recruitment Team to review.

DUTIES

Your duties as the Administrator / Administration Assistant include:

• Case Management Administration: Opening new matters on the case management system, recording full details, entering key dates and maintaining accurate records
• Diary Management: Proactively monitoring court timetables, scheduling appointments and ensuring all key dates are diarised for fee earners
• Document Preparation: Producing letters, court forms (including standard template applications), notices and electronic bundles for hearings
• Client Liaison: Handling incoming communications, taking messages and payments, and maintaining professional client care standards
• Legal Aid Administration: Supporting funding applications, preparing prior authority requests, managing CCMS notifications and assisting with billing
• Counsel and Expert Coordination: Booking barristers, obtaining availability, arranging expert assessments and managing related documentation
• Billing Support: Assisting with preparation of private law bills and maintaining accurate matter ledgers
• Compliance and Administration: Ensuring adherence to money laundering regulations, confidentiality requirements and professional standards
• General Office Support: Providing telephone cover, welcoming visitors, managing post and closing and archiving files

CANDIDATE REQUIREMENTS

• Previous experience in an administrative, office support or legal assistant role
• Proven experience of diary management and managing multiple priorities
• Experience with document production, correspondence and record keeping
• Strong organisational skills with a methodical and logical approach
• Excellent communication skills and confident client liaison ability
• Ability to work independently and use initiative in a fast-paced environment
• Competent IT skills including MS Office and case management systems
• A proactive team player committed to high standards of client care and compliance

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P14702

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