Personal Assistant (PA) to the Headteacher

Personal Assistant (PA) to the Headteacher

An exciting opportunity for a highly organised Personal Assistant with strong diary management, administrative support and communication skills to provide confidential executive support within a busy education environment.

If you’ve also worked in the following roles, we’d also like to hear from you: Executive Assistant, School Administrator, Office Manager, Team Administrator, Senior Administrator, Senior Administrative Assistant, PA

SALARY: £33,179 per annum FTE / Actual Annual Salary £27,883 (based on 38 weeks) + Benefits

LOCATION: Hedge End, Southampton, Hampshire (SO30) – Fully Site Based

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 37 hours per week, 8.00am to 4.00pm Monday to Thursday, 8.00am to 3.30pm Friday, Term-time only (38 weeks)

JOB OVERVIEW

We have a fantastic new job opportunity for a Personal Assistant to provide high-level administrative support, diary management and confidential assistance to senior leadership within a thriving school environment.

As a Personal Assistant you will act as a key point of contact, managing communications, coordinating meetings and supporting school operations with professionalism and discretion.

Working as a Personal Assistant you will play a vital role in ensuring the smooth running of the Head’s office, supporting reporting, events coordination and wider administrative functions across the organisation.

APPLY TODAY

Ready to make your next career move? Apply Now for our Recruitment Team to review.

DUTIES

Your duties as the Personal Assistant include:

• Executive Support: Provide confidential PA support to senior leadership, handling sensitive information with discretion
• Diary Management: Coordinate complex schedules, meetings and appointments to optimise time management
• Communication Handling: Act as the main point of contact, managing emails, calls and visitors efficiently
• Document Preparation: Draft and edit correspondence, reports and newsletters to a high professional standard
• Meeting Coordination: Organise meetings, prepare agendas and take accurate minutes
• Event Coordination: Support school events including open evenings, staff training days and parent meetings
• Data & Systems Management: Use school MIS systems to generate reports and maintain accurate records
• Recruitment Support: Assist with interview coordination and candidate administration processes
• Safeguarding Administration: Maintain confidential records in line with policies and procedures
• General Administration: Provide flexible support across office functions as required

CANDIDATE REQUIREMENTS

• Previous experience in a Personal Assistant, Executive Assistant or administrative support role
• Strong organisational skills with proven ability to manage multiple tasks and priorities
• Excellent written and verbal communication skills
• Experience with diary management, scheduling and correspondence handling
• Proficient in Microsoft Office, including Word, Excel and Outlook
• Experience using database systems or MIS platforms
• Ability to handle confidential information with professionalism and integrity
• Strong attention to detail and accuracy in administrative tasks
• A proactive and flexible approach to supporting a busy office environment
• Ability to work independently and as part of a team

BENEFITS

• Friendly and sociable colleagues
• One fully paid wellbeing day per academic year
• Extended two-week October half term (trial period)
• Free on-site car parking
• Discounted staff membership for on-site leisure facilities
• Access to a public sector pension scheme
• Cycle-to-Work scheme
• Good transport links

The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. They will ensure that all recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

We reserve the right to close any of our vacancies early.

APPLY TODAY…

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P14671

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