Administrator (Office Administration Assistant)

Administrator (Office Administration Assistant)

An organised and detail-focused Administrator (Office Administration Assistant) is required to support a busy team within a safeguarding and social care environment, providing diary management, data entry, and case management system support.

If you’ve also worked in the following roles, we’d also like to hear from you: Admin Assistant, Office Coordinator, Team Administrator, Clerical Assistant, Business Support Administrator, Administrative Support Assistant

SALARY: £24,520 pro rata (Actual Salary: £12,260 per annum for 18.5 Hours per Week) + Benefits

LOCATION: Hybrid (Some Remote Working Possible) / Woking, Surrey

JOB TYPE: Part-Time, 12 Month Fixed Term Contract

WORKING HOURS: 18.5 Hours per Week (Days and Times to be agreed)

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator (Office Administration Assistant) to provide comprehensive administrative support within a fast-paced, multi-agency service environment.

As an Administrator (Office Administration Assistant) you will play a vital role in ensuring accurate record keeping, data management, and coordination of casework, supporting operational efficiency and safeguarding practices.

The Administrator (Office Administration Assistant) will work closely with internal teams and external partners, assisting with diary management, reporting, and maintaining confidential documentation within case management systems.

This role is ideal for someone with strong organisational skills, excellent communication abilities, and experience in administration, database management, and working in a collaborative team environment.

APPLY TODAY

Ready to make your next career move? Apply Now with your CV along with a Short Covering Letter detailing your reasons for applying and why you feel you are suitable for this role.

DUTIES

Your duties as the Administrator (Office Administration Assistant) include:

• Maintain Case Records: Keep accurate, up-to-date and confidential records within the case management system
• Data Entry and Monitoring: Input, update and track service user data, risk assessments and case progress
• Compliance Support: Ensure all documentation meets data protection, safeguarding and information-sharing requirements
• Reporting and Analysis: Collate data and produce statistical and management reports to support service delivery
• Diary Management: Coordinate appointments, meetings and schedules for team members
• Meeting Coordination: Organise multi-agency meetings, including scheduling, minute-taking and follow-up actions
• Stakeholder Communication: Act as a point of contact for internal and external professionals
• Referral Tracking: Support the coordination and monitoring of referrals to partner agencies
• Document Preparation: Assist in preparing reports, presentations and operational documentation
• Administrative Support: Provide general office support to the wider team and contribute to service improvements

CANDIDATE REQUIREMENTS

ESSENTIAL

• Previous experience in an administrative, office support or business support role
• Experience maintaining accurate records and working with databases or case management systems
• Strong organisational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with professionalism
• Proficiency in Microsoft Office, including Word, Excel and Outlook
• High attention to detail and accuracy in data entry and reporting
• Ability to work collaboratively within a multidisciplinary team
• Proactive approach with the ability to use initiative
• Commitment to safeguarding, equality and diversity principles

DESIRABLE

• Experience supporting multi-agency or partnership environments
• Knowledge of safeguarding procedures or domestic abuse services
• Experience with monitoring, reporting or service evaluation processes
• Relevant administration qualification such as NVQ Level 3 or equivalent

This role is subject an Enhanced DBS check

CLOSING DATE: 7th May 2026

HOW TO APPLY

reasons for applying and why you feel you are suitable. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-C14644

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