Administrator

Role: Depot Administrator

Location: Heckmondwike

Salary: £27,150 per annum

MAIN PURPOSE OF THE ROLE

An excellent opportunity has arisen to join our team at Heckmondwike as administrator, working across both the Operations and Engineering functions.

MAIN RESPONSIBILITIES:

• Inputting job sheets for engineers.

• Maintaining records of accident damage and repair.

• Ensuring that all items relating to rota reports, 24-hour sheets and
  Running Repair Records are recorded, signed off, input and filed.

• Raise purchase orders for stationery and other equipment

• Keep the filing system updated with latest documents and complete check lists.

• Setting up administrative systems and maintaining them.

• General office administrative support including typing memos and letters, creating and maintaining charts and spreadsheets, filing, and dealing with telephone callers.

• Liaising with staff from many departments within the company, including Personnel, Risk Management, and Finance.

• Any other reasonable request as the business requires

Key Skills and Experience:

• Good organisation skills.

• Excellent customer service skills.

• Good attention to detail.

• Ability to work accurately and efficiently in a busy environment.

• Ability to work confidential information in a professional manner.

• Work well within a team and on their own initiative.

• Must have a good working knowledge of MS Office, particularly Word and Excel, and be accurate and efficient with inputting data. 

• Knowledge of database programmes especially Oracle would be an advantage. 

• Professional manner

• Good teamworking skills

• Ability to work to tight deadlines

Desirable Requirements

• Administrative experience within the transport industry

• Knowledge of drivers licence checking systems

KEY STAKEHOLDERS:

Externally: External service providers/suppliers

Internally: All staff in all functions