Administration Coordinator

To help service our growth ambitions, we are recruiting for an Administration Coordinator to join our Construction South team. You will work with our Project Manager's and Proposal Managers to support them in winning new business.

Working flexibly from home and from one of our offices (based in Weybridge and Dartford), the role would require someone with the ability to manage multiple tasks concurrently and feel comfortable working at a high intensity.

The principle responsibilities would include:

• Managing and maintaining all project portals (e.g. downloading all project information, clarification logs, portal communication, tracking portal deadlines, tender submission uploads)
• Ensuring all new business related projects in D365 are up to date
• Booking/coordinating meeting rooms and diaries including all mandatory sign off meetings, workshops, reviews, check ins, lessons identified, feedback etc
• Upload and strip out of all completed bids onto the Proposals Library
• Maintaining CV and case study libraries
• Responding, where appropriate to support required across the wider business.

Essential Criteria

• Microsoft Office Suite (particularly Outlook and Teams)

Personal Qualities

• You will be able to model behaviour that shows, respect, helpfulness and cooperation
• Make best use of available resources and seek new sources of support when necessary
• State your own position and views clearly and confidently in conflict situations
• Identify your customers' needs and expectations and strive to deliver them
• Prioritise and plan to deliver agreed objectives
• Present plans clearly, concisely, accurately and in ways that ensure understanding
• Set demanding but achievable objectives for yourself
• Find practical ways to overcome barriers.

Additional Information

At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible.

We are a proud member of the Disability Confident Scheme.

About Us

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 'Big' Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe's 1,000 best workplaces by the Financial Times in 2025.

Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.