Administrator / Pre-Construction Sales Administration Assistant

Do you have sales admin support, operations and/or administrative experience?

If you do, we’re looking for a highly organised and motivated individual with a passion for providing exceptional administrative support to join our team at WJ UK, a groundwater control, management and infrastructure company within offices in Kings Langley, Hertfordshire.

SALARY: £25,000 - £28,000 per annum (depending on experience) + Generous Benefits (see below)

LOCATION: Kings Langley, Hertfordshire (100% Office Based)

JOB TYPE: Full-Time, Permanent

WORKING HOURS: Monday to Friday, 08:30 – 17:00

JOB OVERVIEW

We have a fantastic new job opportunity in our team for an Administrator / Pre-Construction Sales Administration Assistant with excellent customer service, administrative, communication, time management and organisational skills.

Working as the Administrator / Pre-Construction Sales Administration Assistant you will support the UK pre-construction sales team in answering customer and supply chain inquiries, help prepare customer tender submissions and undertake general administrative duties in a busy subcontracting business within the Construction Industry.

As the Administrator / Pre-Construction Sales Administration Assistant you will also support the Pre-Construction Manager and Managing Director in gathering relevant information for monthly reporting, in addition to assisting the company’s marketing activities such as organising advertising, planning company events and trade shows and scheduling meetings.

ABOUT US

Established since 1981, we have more than 2,800 infrastructure projects to our name. We are part of the WJ Group and have a global presence with offices in Hertfordshire and Nottinghamshire, UK. Plus, offices in Poland, Canada, Abu Dhabi, Dubai, Qatar, Kuwait, Philippines and Turkey.

We are dedicated to investing in technology to constantly improve the services we provide. Our innovative technology and systems provide us with an unrivalled service of which we are immensely proud.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your duties as the Administrator / Pre-Construction Sales Administration Assistant include:

• Answering and processing incoming customer sales inquiries (phone, email and website) for new projects, recording relevant information on WJ’s Customer Relationship Management (CRM) Database and distributing to relevant staff and teams
• Maintaining customer procurement portals with up to date and relevant company information
• Assist with completion of customers supply chain Pre-Qualification Questionnaires (PQQ’s)
• Assist the Pre-Construction Manager with the relevant preparation for the monthly sales meeting, including collating slide decks, and taking meeting minutes
• Support the Pre-Construction Manager and Managing Director in gathering relevant information and generating slides for the monthly SLT and FM reports
• Manage and maintain effective filing systems within the sales folders ensuring that filing is completed on a regular basis, so all files are kept up to date and relevant
• Assist in the company’s marketing and business development activities such as organising industry web and print promotional advertising, procuring merchandise, planning & execution of company events & trade shows and setting up business development meetings for Senior Managers and Directors
• Complete general administrative duties, such as drafting of internal and external sales communications, photocopying, scanning and note-taking for the sales team
• Maintain WJ’s own Supply Chain Database, relevant prices and pre-qualification process
• Perform other administrative tasks as required
• Provide administrative cover for other departments where required

CANDIDATE REQUIREMENTS

• Calm, understanding and empathetic
• Proven experience in sales support, operations, and/or administrative roles
• Strong organisational and multitasking skills
• Excellent communication and interpersonal skills
• Excellent time management skills
• String IT skills and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Smartsheet is advantageous but not essential
• Ability to work independently and as part of a team
• Detail-oriented with a high level of accuracy

BENEFITS

• 25 days holiday per annum increasing with service.
• Company matched Pension contributions up to 5%
• Referral Programme
• Employee Rewards
• Private Medical Insurance
• Private Dental Insurance
• Occupational Sick and Paternity Pay
• Gym Membership
• Cycle to Work
• Discounted Costco Membership
• Life Insurance
• Additional Leave

NO AGENCIES PLEASE

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.

JOB REF: AWDO-P13075

This job is being advertised by AWD online on behalf of WJ UK

AWD-IN-SPJ