Scientific Affairs Vendor Management Lead Actions

Job Purpose:

Manage the contracting process for global vendors and consultants across Scientific Affairs (SA) by driving the contracting process, invoice and accrual management.

Support the deployment of an efficient and cost-effective outsourcing approach by ensuring Mundipharma is receiving services under the most competitive conditions.

Provide process support to Scientific Affairs by managing audit responses, process / SOP development and process updates utilizing systems in use within the Company.

Provide leadership and strategic direction to Vendor Management group within Scientific Affairs.

Key Responsibilities:

• Manage Requests for Information (RFI) and Requests for Proposal (RFP) activities in Scientific Affairs and support contract negotiations with vendors.
   
• Financial administration; monitoring invoice payments, raising purchase requisitions (PR) & eCAFs for approval and uploading these into the finance system.
   
• Managing the process of tracking spend against PRs/POs and proactively updating PRs/POs where required.
   
• Work with the function leads, business stakeholder (e.g. Legal, Quality and Finance) and procurement for new vendor assessment and compliance checks where applicable.

• Collaborate with the function and finance team to ensure effective budget tracking and management, proactively seek efficiencies where possible. Monitor Purchase Orders, values for contracts and running rates / accruals for key vendors/projects.

• Following Procurement processes, ensure that the MSA and SoW with all key vendors are put in place and maintained up to date and appropriate for the activities they perform.
• Line manage and lead Vendor Management group in Scientific Affairs.

Support Scientific Affairs with management of processes and SOPs.

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